Job Title

Administrative Associate V (Part-time)

Agency

Texas A&M University - San Antonio

Department

Office of The Provost & VP For Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Works under general supervision and provides highly advanced administrative support.

Responsibilities:

• Coordinates daily office support activities and administrative interactions.

• Assists in the coordination of daily workflow and the resolution of complex, highly sensitive, and confidential matters.

• Provide organizational planning and problem-solving skills.

• Researches and analyzes administrative requirements for specific programs or projects.

• Provides technical information regarding administrative procedures, services, or programs.

• Develops procedures for complex or specialized functions.

• Responds to inquiries and interpret rules, regulations, policies, and procedures.

• May monitor compliance with policies and procedures.

• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepares itineraries.

• Coordinates meetings, seminars, and other special events.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• May hire, train, and supervise student workers and support staff.

Required Education and Experience:

• High school diploma.

• Five (5) years of related experience.

Preferred Education and Experience:

• Higher Education Experience

• Workday, Banner, and Concur experience

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a high-stress environment.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project

• Work beyond normal office hours and/or work on weekends.

Applicant Instructions:

Please make sure to provide the following documents:

• Cover Letter

• Resume / CV

• References – at least two (2) - three (3) professional references

For detailed instructions on how to apply for any position on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits:

https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students.

A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022.

The University's core values of being “ student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence ”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success.

Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

Texas A&M University-San Antonio is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer.

If you need assistance in applying for this job, please contact (210) 784-2058.

The following links will open in a new tab

• Texas A&M - San Antonio Home Page (http://www.tamusa.edu/)

• Human Resources Home Page

• Annual Security Report (http://www.tamusa.edu/uploadFile/folders/fcestrad/Pdf/Pdf-635834334159812616-10.100.150.124.pdf)

• Americans with Disabilities Act

• Benefit Programs (http://www.tamus.edu/business/benefits-administration/employeeretiree-benefits/)

• Overview of TRS and ORP

• Summary of New Employee Benefits (http://www.tamusa.edu/humanresources/newemployee.html)

• Cost of Living Calculator

• Notice of Nondiscrimination and Abuse (http://www.tamusa.edu/documents/business-affairs/title-ix/notice-of-nondiscrimination-abuse-fy2020-21.pdf)