We are seeking a highly organized and proactive Virtual Assistant to support our busy Managing Partner and Business Operations team with a broad range of administrative, operational, and project tasks. The ideal candidate will be a self-starter with excellent communication skills, capable of managing multiple priorities with high attention to detail. This role demands a high level of discretion, the ability to work independently in a fast-paced environment, and strong proficiency in Microsoft Office applications.

Key Responsibilities:

•    Coordinate and schedule calls with vendors .

•    Coordinate interview schedules, follow-ups, and updates to organizational charts.

•    Manage calendar of new hire setups, training schedules, and ongoing training programs.

•    Ensure regular manager/employee performance discussions are scheduled, and update performance management software accordingly.

•    Design and oversee cross-training schedules.

•    Assist with research as needed

•    Pursue outstanding commissions through software, and compile commission reports.

•    Calendar management: Oversee the Managing Partner’s calendar, including scheduling appointments, meetings, and personal commitments, sending reminders, and making adjustments as necessary.

•    Help organize digital files, manage cloud storage solutions, and ensure easy access to critical documents.

•    Assist with project oversight, coordinating with team members, keeping projects on track, and ensuring deadlines are met.

•    Assist compiling and organizing metrics slides for team presentations, ensuring clear communication of business objectives and performance.

•    Manage folder organization and document storage on platforms such as Dropbox and SharePoint, ensuring efficient access to information for the team.

Requirements:

•    Excellent organizational and time management skills.

•    High level of discretion and confidentiality.

•    Ability to work independently and handle multiple tasks simultaneously.

•    Excellent written and verbal communication skills.

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