Associate Director of Finance and Administration (Dermatology)

School of Medicine, Stanford, California, United States

Administration

Post Date Jan 22, 2024

Requisition # 101497

Dermatology at Stanford has a rich and wonderful tradition of excellence, community and service. The Department encompasses over 200 faculty members, trainees and staff, delivering outstanding patient care at over 8 total sites, including Stanford’s affiliated partner institutions and the Stanford Medicine Outpatient Center in Redwood City. The Department’s academic efforts presently contribute the largest number of published high impact discoveries of any Dermatology Department in the world.

Looking to the future, the mission of the Department will remain focused, as it has been for many years, on leadership in discovery, in patient care and in training leaders of our specialty in an environment that fosters creativity, excellence and synergy. Over the next five years, Dermatology will further the focus of the three thematic foci of the Department:

1) Cutaneous Malignancies, including Melanoma, Non-Melanoma Skin Cancers and Cutaneous Lymphoma

2) Regenerative Medicine and Inherited Skin Diseases, including developing stem cell therapies for disorders

such as Epidermolysis Bullosa and

3) Immune Skin Disorders, including the full range of Autoimmune Skin Diseases.

The support of our entire community of faculty, alumni, patients, and friends will be instrumental in providing the creativity and resources needed in this effort to support trainees, young faculty, patient care advances and innovative research.

The Department of Dermatology is seeking an Associate Director of Finance & Administration (AOM2) to provide management and direction of administrative and operations-related functions , which will provide substantial impact to the department. The role will also manage staff to achieve the research and teaching mission, goals and objectives of the unit. The position will partner with the Director of Finance & Administration (DFA2) to influence faculty leadership on departmental affairs.

CORE DUTIES:

• Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations . Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.

• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

• Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operations and for future development of the organization and lead process improvement.

• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.

• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.

• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.

• Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience in administrative, operations, and financial management, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

· Demonstrated leadership and supervisory skills including conflict resolution.

· Excellent planning and organizational skills.

· Excellent communication skills.

· Strong clinical financial expertise in accounting, budget planning and financial forecasting

· Strong expertise in grants and contract administration.

· Strong negotiation and interpersonal skills.

· Attention to detail and accuracy

· Strong analytical and problem-solving skills.

· Strong expertise in business and management computer applications and databases.

· Strong knowledge of industry standards and/or regulatory requirements.

· Subject matter expertise for area(s) of responsibility.

· Ability to multi-task and manage deadlines.

PHYSICAL REQUIREMENTS*:

· Constantly perform desk-based computer tasks.

· Frequently sitting.

· Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.

· Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.

The expected pay range for this position is $137,000-$185,000k per annum/hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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Additional Information

• Schedule: Full-time

• Job Code: 4132

• Employee Status: Regular

• Grade: K

• Requisition ID: 101497

• Work Arrangement : Hybrid Eligible, On Site