Job Description

* OPEN TO CANDIDATES THAT ARE PERMANENT IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST OR THE COMPARABLE CIVIL SERVICE TITLES OF HEALTH SERVICES MANAGER, ADMINISTRATIVE STAFF ANALYST, ADMINISTRATIVE MANAGER OR ADMINISTRATIVE PROCUREMENT ANALYST.

CANDIDATES THAT FILED FOR EXAM # 3572 - PROMOTION TO ADMINISTRATIVE PROCUREMENT ANALYST WITHIN THE FILING PERIOD From: May 3, 2023 - To: May 23, 2023, WILL ALSO BE CONSIDERED. PLEASE ENSURE TO LIST THAT YOU FILED FOR THE EXAM TO YOUR RESUME.

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:

The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

As a Deputy Agency Chief Contracting Officer (DACCO) in the Bureau of the Agency Chief Contracting Officer (ACCO), you will: closely coordinate with all units in the ACCO’s Office, as well as with key staff throughout the agency; direct a staff of managerial, professional and administrative employees;, and will manage multiple units in the Bureau. While the actual assigned areas of responsibility will depend upon the skills of the chosen candidate, it It is anticipated that at the time of appointment, the selected candidate will be responsible for managing the Purchasing unit, the p-card program, and managing the agency’s Local Law 63 plan, and will be expected to closely coordinate with all units in the ACCO’s Office, as well as with key staff throughout the agency.

At the time of appointment, it is anticipated that your specific responsibilities would include:

• Manage the Purchasing Unit. Lead the Purchasing team by ensuring that all purchases are processed efficiently, within established timeframes, and in full compliance with City and agency procurement rules and guidelines. Remain fully apprised of administrative and operational issues and practices of the team; independently investigate and resolve issues; communicate appropriate issues to the ACCO and Senior DACCO. Change and/or develop, and implement, practices to maximize efficiencies. Monitor fair and reasonable price analyses. Guide and encourage the growth and development of team members.

• Manage the agency’s p-card program. Ensure that p-card transactions are appropriate and that they comply with the Procurement Policy Board (PPB) Rules, DCAS P-Card Policies, Comptroller Directives, and agency guidelines; enforce compliance as necessary. Liaise with DCAS as necessary. Analyze and report on p-card spending trends; work to continuously improve the utilization of certified M/WBE vendors in p-card transactions. Regularly review and update the agency’s p-card policy and, working with the ACCO and Senior DACCO, develop and implement ways to optimize the use of p-cards to promote efficient procurement in the agency. Ensure that agency p-card holders and other stakeholders receive periodic training.

• Manage the agency’s annual Local Law 63 Plan. Work with Divisions and Bureaus to ensure that all Local Law 63-eligible procurements are on the annual Local Law 63 Plan. Analyze entries, manage additions to the plan throughout the year, answer questions about the local law and the agency’s plan, work with Human Resources as appropriate for displacement determinations.

• Bureau-wide responsibilities. Coordinate and collaborate with all stakeholders in the procurement process. Utilize, and maintain expertise in, various Citywide procurement-related systems, including DMSS, FMS, PASSPort, the M/WBE Online Directory, and various internal systems for managing procurements. Review and approve actions and responsibility determinations on behalf of the ACCO. Participate in emergency management activities, including the agency’s Incident Command System (ICS) and processing emergency purchases. Continuously work to anticipate the procurement needs of the agency, and develop and implement work plans to meet these needs. Provide technical advice and quality assurance to staff to ensure that work is performed correctly, and develop and implement procedures for the efficient management of contract, procurement and purchasing activities. Assist the ACCO and Senior DACCO to ensure the integrity of the procurement process; advise on decisions concerning the award, administration, renewal or termination of POs, contracts, or procurements. Advise and train agency staff on appropriate procurement methodology and applicability of local procurement law. Keep abreast of changes in procurement rules and practices, and effectively implement these changes in the agency. Represent the ACCO in key meetings with senior internal and external officials and in negotiations with vendors.

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

• Proof of Education according to the education requirements of the civil service title.

• Current Resume

• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.