Job Description

OPEN TO PERMANENT INCUMBENTS IN THE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST OR ANY OF THE FOLLOWING EQUIVALENT TITLES: ADMINISTRATIVE STAFF ANALYST: ADMINISTRATIVE PROCUREMENT ANALYST: ADMINISTRATIVE MANAGER.

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

Job Description:

The Bureau of the Agency Chief Contracting Officer (ACCO) within the Division of Finance is seeking to hire one (1) exceptionally highly motivated, detailed-oriented Administrative Contract Specialist MII to perform the duties of a AACCO. With a staff of more than 6,000 and a budget of $1.6 billion, the New York City Department of Health and Mental Hygiene is the nation's premier local health agency. Its 100-plus programs protect and promote the health of the world's most culturally and linguistically diverse city. The Department is seeking to hire an exceptional procurement professional to serve as an Assistant Agency Chief Contracting Officer.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Bureau-Level Management Expectations:

• Serve as a member of the ACCO/Assistant Commissioner's senior management team. Work closely with the ACCO/Senior DAACCO to improve overall policy and implementation strategies related to M/WBE reporting, outreach and utilization.

• Effectively work with ACCO and Agency Staff, and with external partners, to successfully integrate the M/WBE program into the Agency's Procurement and Contract Management Processes.

• Lead a staff consisting of an M/WBE Director and M/WBE Analysts in the full array of procurement activities related to M/WBE utilization. Ensure that work is conducted timely and in accordance with the Procurement Policy Board Rules, the New York City Charter, Local Laws and other applicable rules and regulations. Ensure that staff continuously receives necessary updates and training to successfully complete their work. Develop and implement creative solutions to manage a heavy workload.

• Represent the ACCO at Public Hearings, meetings with Agency personnel and meetings with oversight agencies.

• Serve as the Agency's primary point of contact for M/WBE with the NYC Department of Small Business Services, the Mayor's Office of M/WBE, the Mayor's Office of Contract Services and other oversight agencies as needed.

• Develop and maintain subject matter expertise in all matters concerning rules and laws concerning M/WBE utilization.

• Develop and implement Agency standards operating procedures for M/WBE utilization and update them in a timely manner as rules and laws change.

MWBE Outreach:

• Develop and implement annual M/WBE outreach plans, to include DOHMH sponsored network events. - Actively participate in networking events sponsored by other agencies or organizations. - Develop and implement a post-outreach plan to reconnect with M/WBEs and colleagues from other City Agencies.

MWBE Reporting:

• Extract, review, and assess complex and diverse data sets pertaining to the Agency's M/WBE utilization trends; conduct analyses of procurement data and patterns; and make appropriate recommendations for optimizing M/WBE utilization. - Develop and implement the Agency's annual M/WBE Utilization Plan. - Work throughout the year on tracking and reporting all activities related to M/WBE Utilization.

Procurement Planning and M/WBE Contract Goals:

• Coordinate with Divisions regarding their procurement planning with the specific goal of enhancing the utilization of M/WBE vendors. - Implement the Agency's Policy of using M/WBE vendors for micro-purchases.

• Manage the process of M/WBE goals setting in contracts, including conducting procurement-specific analyses to determine N/WBE Utilization Goals, participating in pre-bid and pre-proposal conferences, and coordinating waiver requests.

• Manage the process of ensuring compliance with M/WBE Utilization Goals in Contracts. Develop and implement a plan for tracking compliance with contracted M/WBE Goals; work with internal partners and vendors throughout the term of contracts to ensure compliance.

• Help Develop M/WBE Pre-Qualified vendor list.

• Work on special projects as needed.

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

• Proof of Education according to the education requirements of the civil service title.

• Current Resume

• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.