FHI360 Finance and Administrative Manager in Manila, Philippines
The “TB Innovations and Health Systems Strengthening” project is a 5-year USAID funded project that aims to strengthen national and regional level implementation of the National TB Strategic Plan by providing state-of-the-art capacity building and technical expertise to scale-up TB and DR-TB prevention, detection and treatment. The Activity will identify and help implement proven approaches to improve TB prevention, increase TB case detection rates, decrease default rates, and increase TB treatment success rates and TB cure rates.
The Finance and Administrative Manager will have overall responsibility for providing strategic leadership for the country finances and operational functions of the FHI360 Philippines Project Office. The Finance and Administrative Manager will ensure that sound financial controls are in place and operational activities are implemented in a timely and results-focused manner, and are managed in compliance with FHI360 and USAID requirements. She/he will be reporting to the Chief of Party of the TB Innovations and Health Systems Strengthening Program.
Country Office Leadership
Serve as a member of the FHI360 Country Office Senior Management Team. Works closely with the Chief of Party of the TB Innovations and Health Systems Strengthening Program to provide input and assistance to the management of the country program
Serve as member of the FHI360 Philippines Senior Management Team to develop country/project program strategy, business plans, operation plans and budgets
Represent FHI360 in external functions as needed a the national, regional and district level
Participate and contribute to the overall mission of FHI360 Philippines
Responsible for oversight of all financial management areas including accounting, payments reporting systems and procedures for FHI360 Philippines country office
Manage and monitor the various controls and financial measurements for the projects including budget limits, obligations, burn-rates, budget planning , pipeline analysis on an ongoing basis
Review and analyze monthly cash flow, cash book and balance sheet reconciliation reports for country office
Oversee the timely completion and accuracy of monthly financial reports prepared for submission to the program funding agencies and FHI360
Review and design appropriate workflow system, procedures and processes that ensure efficiency and effectiveness of the support function that finance provides
Maintain adequate financial resources in country to support monthly program operations and sub-project reimbursements
Direct and manage the development of regular updates of country office financial policies and procedures manuals as necessary
Ensure all activities related to financial management are carried out in conformance with policies and procedures established by FHI360 and funding sources
Coordinate with related staff at FHI360 regional office and HQ offices to ensure that project budgets and accounting and fiscal control procedures are implemented effectively in the Philippines office
Clarify any issues arising from audits conducted for the Philippines Office
Maintain regular communication with APRO ,HQ to ensure that country’s policies and procedures are updated
Contract and Grants Management
Oversee pre-award assessment of new implementation agencies (IA), and guide IA’s budget development with country office staff/project staff
Oversee the monitoring and review of IA’s financial reports to ensure compliance with IA’s budgets, Donor rules and regulations and FHI360 policies
Assist program team to review and ensure that IA’s contracts and amendment documents meet the Contract Management Services (CMS) requirements and maintain quality assurance before execution
Direct the provision of formal and informal technical assistance to implementing partners on issues of financial management and FHI360. USAID and other donor policies and procedures
Conduct periodic site-visits to partners to review their financial records and internal control systems
Administration and Human Resource Management
Assist the Project Director with all FHI360 Philippines financial, human resource, administrative and IT related issues
Oversee and implement the Country Office administrative and office management system including office leases, equipment and vehicles
Supervise and direct the day-to-day work of Human Resources Officer and Administrative Officer in coordination with the program
Coordinate with HQ/Regional HR Partner for human resources activities including staffing, compensation and benefits, performance assessments, staff training, professional development plan and employee relations
Oversee consultant agreements for local and international consultants
Oversee the procurement process
Oversee the maintenance of all personnel records including job application, appointment letter, personal data, probationary and annual performance evaluations and other confidential personnel documents
Review and revise HR policies and procedures and salary and benefits compensation packages as needed
Oversee the procurement and the maintenance of office equipment and vehicles
- Perform other duties as assigned by the Chief of Party of the TB Innovations and Health Systems Strengthening Program.
TYPE AND NATURE OF CONTACTS:
Frequent interaction with project leaders, program, administrative and other staff, implementing agencies, and banks.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Normal office working conditions and site visit to monitor sub-recipients as needed.
Bachelor or Master’s Degree in Accounting or Finance with at least 10 years in the areas of finance, accounting, operations management and/or contract management
Strong understanding of and demonstrated capacity to manage financial systems and procedures of large projects
Proven experience and knowledge of USG and other international donor policies and procedures and management of donor funding and projects
Strong organizational, financial reporting, management and interpersonal skills.
Must have the ability to manage multiple competing priorities
Demonstrated integrity and fidelity
Advanced computer skills; knowledgeable in accounting software, MS Windows, Excel, and Word
Fluency in oral and written English
Computer spreadsheet experience required.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.