Job Information
State of Colorado Accounting Technician III (DFPC) in Lakewood, Colorado
Accounting Technician III (DFPC)
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4499298)
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Accounting Technician III (DFPC)
Salary
$48,396.00 - $77,448.00 Annually
Location
Lakewood, CO
Job Type
Full Time
Job Number
RAA EDO 10621 Acct Tech III
Department
Department of Public Safety
Division
Executive Director's Office
Opening Date
05/10/2024
Closing Date
5/24/2024 5:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
700 Kipling St., Lakewood, CO 80215
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Laura Apodaca, laura.apodaca@state.co.us, 720-240-4657
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado state residents.
Please Note: This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months .
CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6_piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.
Why I love My Job at CDPS (https://youtu.be/wVFnhrTd3jI)
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Click here to learn why CDPS employees love their jobs (http://why%20do%20i%20love%20my%20job%20at%20cdps/)
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.
CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.
To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .
Description of Job
EXECUTIVE DIRECTOR'S OFFICE
This position is located in the The Executive Director's Office. The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:
The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.
Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.
Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Services, and the Colorado Bureau of Investigation.
Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
ABOUT THE WORK UNIT
The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:
Chief Administrative Officer’s office
Accounting Services led by the Controller
Budget and Policy led by the Budget Director
Procurement led by the Purchasing Director
Logistics Services Section led by the Logistics Director
The mission of the Colorado Division of Fire Prevention and Control is to safeguard those that live, work, learn, and play in Colorado by reducing threats to lives, property and the environment. The Division safeguards the public through: fire prevention and code enforcement; wildfire preparedness, response, suppression, coordination, and management; training and certification; public information and education; and technical assistance to local governments.
The EDO Accounting unit supports the day-to-day operations of all DFPC sections and programs and includes financial accounting, monitoring, and reporting; procurement assistance; budget monitoring, grant administration; and support of the Wildland Fire Management Section fire incident billing functions.
WORK ENVIRONMENT
Professional office work environment.
Mostly sedentary.
Flexible office hours between 8:00 am and 5:00 pm.
Hybrid schedule (currently in office two times a week and during training)
JOB DESCRIPTION & POSITION DUTIES
This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC). The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, and executes fire billing tasks as needed to support the Division of Fire Prevention and Control section. All tasks are completed in support of the Division of Fire Prevention and Control and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor.
All technician positions within the DFPC Finance unit will be cross-trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment the position could be reassigned to other functions within the unit based on workload and business need.
Position processes employee travel reimbursement requests and employee travel / purchase card transactions; reviews and verifies proper authorizations with appropriate signatures, receipts, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines; codes expenses and determines eligibility according to DFPC guidelines, federal Incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines; corrects discrepancies and contacts employees to discuss changes.
Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.
Position reviews cooperator and contractor reimbursement requests received from the Fire Billing Team. Position reviews and verifies the proper authorization with appropriate signatures, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines. Classifies reimbursement requests as allowable or denied according to DFPC, GAPP, State Accounting guidelines, federal incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines. Verifies and corrects discrepancies with the Fire Billing Team and DFPC in order to process transactions with the state accounting system CORE.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Please Note:
Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.
*If using education to substitute for experience a transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)
Option 1 (Work Experience):
Three years of experience in an occupational field related to the work assigned to the position.
Option 2 (Education Substitution):
Appropriate education will substitute for the required experience on a year-for-year basis.
REQUIRED COMPETENCIES AND SKILLS
Must possess a high level of accuracy and attention to detail
Must have excellent customer service and communication skills
Ability to provide sensitivity and discretion with respect to confidential matters.
Organizational skills
Ability to follow directions
Strong problem solving or analytical skills
Preferred qualifications (not required)
Experience using Excel at the intermediate level or higher
Experience in Google suites
Experience with CORE software
Experience in a governmental agency (state, county or local level)
Ability to work under tight deadlines
Accounts payable and/or accounts receivable experience
Experience reviewing complex supporting documentation.
CONDITIONS OF EMPLOYMENT
Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check.
Must be able to work onsite in the office at least two times a week and during training.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS
The Americans with Disabilities Act (ADA) is a federal civil rights law that protects people with physical and mental disabilities and allows them the opportunity for employment with or without a reasonable accommodation. Please direct questions and requests for reasonable accommodations tocdps_hr@state.co.us
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
EQUITY, DIVERSITY AND INCLUSION
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
It is imperative that your application provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to this job.
If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb_logo) .
SELECTION NOTICE
The first stage of the comparative analysis will be an eSkills assessment. Those that have passed the eSkill assessment will move on to an application review. Your application will be reviewed as a part of the selection process to establish a ranked order of all applicants who meet the minimum requirements. It is imperative that your application and answers to supplemental questions provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to the requirements, duties, and preferred qualifications of this position as described within this announcement.
Resumes, Cover Letters, or other documents submitted willNOTbe reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
Complete Applications must include the following documents:
1) A complete CDPS Application for Announced Vacancy (please submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (must submit online as part of your application)
3) If using education as a substitute for experience a copy of your official or unofficial transcript from an NACES accredited college or university, or your technical school official or unofficial transcript, or your NACES accredited equivalency evaluation.
4) Resume and Cover Letter preferred.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Describe a time you have used your interpersonal and customer service skills.
02
Describe your experience reviewing complex supporting documentation.
03
How do your skills match the job description?
04
If you are using education to meet the minimum requirements, have you attached your official or unofficial transcript with your application?
Yes
No
05
CDPS administrative positions are classified as "hybrid" and the department support's the Governor's work from anywhere in Colorado initiative. CDPS currently operates on a 2 day a week on-site requirement for current employees. For employees outside the Denver metro area, the hybrid structure is determined on a case by case basis dependent upon the position's requirements, the employees residential location and the needs of the business unit manager. I understand that if I am referred for an interview and have questions, I can reach out to the HR representative who can connect me with the Appointing Authority for any questions I may have or I address those with the hiring manager during the interview process.
Yes
No
06
Positions within the Colorado Department of Public Safety require a comprehensive background examination including a criminal history check and polygraph. Are you willing to participate in this process if you receive a conditional job offer?
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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