FHI360 Contract & Grants Officer in Durham, North Carolina

Job Summary:

A Contracting Officer is primarily responsible providing professional expertise in contract administration to ensure full compliance with contractual clauses, terms and conditions, and client rules and regulations. The Contracting Officer is responsible for managing the administrative processes for contract administration from pre-award to contract close-out.

The functions of the position include:

a) Comprehensive analysis of contract terms and conditions to ensure that the organization has the organizational capacity or is able to acquire the necessary capacity to successfully perform and meet contractual obligations;

b) Provide professional expertise in contract administration and interpretation of donor terms or condition, rules and regulations;

c) Standardize administrative procedures for efficient award and sub award management;

d) Develop contractual documents including templates and ancillary business forms; and

e) Provide capacity building and replication of contract portfolio management systems and best practices in award and sub award management.

A Contracting Officer will work in partnership with staff who are responsible for implementing on the scope and terms of the contract, along with any relevant partnering staff or organizations to achieve successful and compliant contract performance. The scope of contract administration may include contract interpretation, compliance with regulatory requirements and restrictions, sub award administration, and donor relations among others.



· Serves as a technical resource to proposal development units (Business Planning and Proposal and Cost and Pricing) by analyzing solicitations, interpreting regulations and award provisions, clarifying compliance issues, etc.

· Expeditiously reviews and negotiates critical award terms and conditions, acknowledging the impact of this step on rapid start-up and revenue generation.

· Identify significant risks and recommend plan for mitigation.


· Manages contract set-up in relevant systems and with other corporate services (e.g., Finance).

· Advises senior management on matters of concern and elements of risk that can be detrimental to successful contract performance. Recommend alternative approaches to overcome any negative impact.

· Reviews contract add-ons, budget realignments, cost extensions, and other transactions requiring donor approval such as sub awards, salaries, consultant rates, waivers, etc. before submission to clients.

· Conducts complex negotiations requiring senior staff engagement.

· Develops and maintain strong relationships with counterparts (internal and external).

· Responds to audit matters (internal and external).

· Articulates and advocates for the organization’s position on matters of regulation and other contractual issues.

· Collaborates with implementing staff and partners to monitor prime contract and subcontract performance.

· Negotiates substantive provisions in lower- tier subcontracts.

· Trains other staff in standardized procedures for efficient award and sub award management.

· Manages entire process from pre-award stage to contract close-out, including necessary modifications.

Applied Knowledge & Skills:

Advanced knowledge of client (USG and non-USG) rules and regulations, various mechanisms of funding and types of award of acquisition (contracts) and assistance (grants).

Familiarity and expertise within the life sciences / pharmaceutical industry, preferably in a contract research organization.

Strong and solid command of professional theory, techniques, practices and procedures requiring comprehensive knowledge of contracting principles.

Effective skills in negotiation, sub award management and procurement.

Develop contacts and grow relationships with counterparts to promote specific unit and larger organizational goals.

Effective oral communication and business/technical writing skills.

Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.

Apply updated technology to facilitate procedures and achieve unit goals and objectives.

Adaptable to work environments in diverse cultural settings.

Problem Solving & Impact:

Analyze highly complex situations (e.g., high risk conditions or business-sensitive issues) and alert leadership to impact on performance.

Recommend options to overcome the above based on careful and thoughtful evaluation of facts and well-informed interpretation of applicable regulations.

Ensure that contracts are administered according to the highest standards of ethics and compliance.

Supervision Given/Received:

Performs work with a high degree of independence to determine practical methods and procedures for effective performance.

May supervise the work of associate contract staff.


Bachelor's degree or International Equivalent in Business Administration or related field.


Minimum of 5-8 years’ experience in a contracting position in a foundation, the Federal Government acquisition system, or a Non- governmental Organization (NGO) – domestic or international.

At least 3 years of negotiating experience and direct management of contracts and other agreements.

Excellent oral and written communication skills.

Excellent organizational skills and strong ability to manage and meet multiple tasks. Read, write and speak English.

International development, healthcare, or consulting industry experience preferred.

Prior experience in a Team Leader capacity.

Typical Physical Demands:

Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

Less than 10%

** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.