Support Specialist I

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05451P

Position Title Support Specialist I

Department Communication

Location Arlington

Job Family Administrative Support

Position Status Part-time

Work Hours Standard

Work Schedule

Monday-Friday; 9:00am-1:00pm.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Provide administrative support to the Department of Communication and serve as department internship coordinator.

Essential Duties and Responsibilities

• Provide administrative support for Department through answering phone, emails, mail, and in-person requests from faculty, staff, students, and visitors. Record faculty absences and confirm entry in TCP.

• Serve as department internship coordinator. Inform students, faculty, and employers of department internship policies; find and share relevant internship and job opportunities via social media and email; with Associate Chair, process student requests for internship credit. Maintain internship placement data and contact information

• Assist colleagues and event committees with planning, coordinating, and executing two major department events (one in Fall and one in Spring) and smaller events throughout the year. Arrange parking for visitors. This may include purchasing and transporting items from various retailers to the office during work hours. Coordinate visitor parking requests and arrangments. Submit room reservation requests as needed.

• Assist colleagues with maintaining office space and equipment including supply inventory and purchasing as needed. Reconcile Procard monthly.

• Other duties throughout the year will include daily enrollment reports during student registration, gathering and consolidating information in preparation of a new semester, gathering student data to determine academic eligibility for student organizations and scholarships.

• Performs other duties as assigned.

Minimum Qualifications

• High school graduate.

• Ability to use a personal computer and standard office equipment.

• Ability to complete all physical tasks as needed.

Preferred Qualifications

• Associate degree or higher.

• Excellent interpersonal and communication skills.

• Administrative experience in an academic setting.

• Proficiency in MyMav (PeopleSoft). Excellent computer skills.

Knowledge, Skills and Abilities

• Ability to maintain confidentiality.

• Ability to use personal computer and standard office equipment, and demonstrate proficiency in all phases of work performed.

• Ability to communicate effectively with individuals of all levels (faculty, staff, administration, and students), ability to multitask, strong customer service skills.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. *What is the highest level of education attained?

2. GED

3. High School Diploma

4. Associate's Degree

5. Bachelor's Degree

6. Master's Degree

7. PhD or equivalent

8. *What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

9. No skills/Basic

10. Intermediate

11. Advanced

12. Proficient

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

Optional Documents